05 March 2024
How to set up Xero and Automate BPAY bill Payments with Parakeet
Xero doesn’t natively support BPAY bill payments, but with Parakeet, an approved Xero app, you can automate two common BPAY scenarios to save time and reduce errors.
Scenario 1 - BPAY bills with Same / Static Customer Reference number ("CRN");
Scenario 2 - BPAY bills with Variable / Changing CRN
This setup has already helped businesses automate thousands of BPAY payments, and the process is simple to implement.
It starts with inputting the correct BPAY information into Xero. 👇
Scenario 1 - Same / Static CRN on Each Bill:
This scenario is ideal for recurring bills (e.g., utility bills) where the CRN remains the same for each property or account.
How to Set It Up:
Go to the relevant Xero contact.👇
Update the financial details with the BPAY information as shown below
Allocate your bills to this Xero contact as you normally would
Pros:
Easy to set up (only needs to be done once).
Bills are accurately allocated to the correct contact in Xero.
Considerations:
High volumes may lead to many Xero contact cards.
Scenario 2 - Variable / Changing CRN on Each Bill
This scenario is ideal for businesses managing multiple billing accounts for the same supplier (e.g., multiple properties with unique CRNs).
Examples:
Managing 50 properties, each with its own Origin Energy CRN.
Paying ASIC bills for various entities, each with a unique CRN.
Reducing the number of Xero contact cards for better organisation.
How to Set It Up:
Go to the relevant Xero contact.
Update the financial details by introducing the term 'MULTI' (refer to screen shot below)
When creating a bill, enter the CRN in the History/Notes section:
Finally, When you create the bill, go to "ADD NOTE" section. 👇
Then enter the CRN as per below and that's it.
Pro:
Minimizes the number of Xero contact cards required.
Considerations:
Requires copying and pasting the CRN into the History/Notes section.
Additional subscription fees apply.
What's Next? Automating BPAY Payments with Parakeet
Once the BPAY details are set up, the next step is to schedule the Planned Date in Xero.
Once the planned date is reached, your BPAY bills are paid automatically. ✅
Pro:
Simplifies bill payments to a single click on the Planned Date button.
Eliminates the need to log in to your banking platform for manual BPAY payments.
Everything is managed directly in Xero.
Feedback from Xero Users
Businesses have embraced Parakeet for its seamless BPAY integration, earning 5-star reviews in the Xero App Store.
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Time-Saving Solution
“Great product to save time paying invoices, great solution for BPAY bills which can be hard to process in Xero without Parakeet.” - Financial Controller
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Excellent Product
"Its a great product with amazing customer service. I am extremely satisfied with the quality of the product." - Accounting Manager
Does it suit you?
See how it works and discuss with us first or learn more about it here.
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About Parakeet:
Parakeet is a certified financial services app in the Xero app store that automates bill payments (BPAY & EFT) out of Xero and removes the need for manual uploading of ABA files or BPAY batch files into internet banking.
See Parakeet's Xero App Store listing here.
Learn about Parakeet's automated BPAY Bills payment automation (AP) here
For more information, contact: media@helloparakeet.com
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